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Birthday parties should be fun! But, if you ever plan one yourself, you know it can be stressful and overwhelming if you don’t have followed a good plan. Using a party planning checklist and proper event timeline are just the things you can do to make sure everything goes smoothly. If you have no experience in Birthday party organising, you can throw an unforgettable combination with Best Birthday Planners in Hyderabad.

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At the end of the party, all people are brought together and have fun. Keeping this in mind throughout the process, using it as a strength when making your major party planning decisions is a foolish way to throw one of the best parties ever. Below is a list of important items you need to get ready for your child’s birthday party. You will also find suggestions for party bag fillers, food item ideas and more.

This is the ultimate kid’s birthday party checklist.

The Basics

You should start by planning the basics:

Picking a date: Consider holidays, other school parties and sporting events for choosing the date.

Deciding on a theme: Color schemes or animal / favorite character theme or any theme which the b’day kid likes.

Choosing a location: For example, your home, Local Park or children’s play centre.

Determining Time: It will be a maximum of two hours.


Track RSVPs: Make a list of those you plan to invite and track responses. Decide whether this is a family affair, whether you plan to invite an entire class, or a select few friends.

Communicate the specifics: Make sure the start and finish time, whether it’s a fancy dress, or whether they adhere to the theme. Ask if there are any food issues.

Invitations: Even if you plan to invite people on Facebook, email or phone, it is best to follow a printed invitation so that they can be remembered.

Thanksgiving Notes: Some prefer to send thank-you notes after a party.


A few hours before the party you can blow up balloons and prepare decorations. If it’s an open party, you may want to wait an hour or half an hour.

Banners: Large “Happy Birthday” banner or feature banner related to party theme.

Party blowers: These hankering toys can be annoying to adults, but kids love them.

Midges: Do you have cardboard or plastic midges? For example, at a Spider man party, the larger Spider man or Tables are smaller to place in the middle to lean against the wall.

Party Hats: These are a variety of colors, themes and age-specific

Wall Decorations: Depending on the theme and color scheme, Birthday Party decorators can help provide an atmosphere. Have you ever thought about creating tissue paper flowers? They are easy to make, can be made ahead of time, and are long lasting.

Yard Sign: To welcome guests and let them know they are in the right place. You can make your own from a piece of cardboard attached to a few balloons.


Always make sure you have enough with tableware. Plates and cups can easily be dirty, lost or thrown away.

  • Napkins
  • Cups
  • Plates: Suitable for both mains and for cake
  • Table Runner or Tablecloth
  • Cutlerys


Make sure you check to see if there are specific dietary requirements you need to meet, including allergies, gluten intolerance, vegetarians or vegans.

Snacks: chips, fruit skewers, iced columns, cookies, macaroons.

Party food: sausage rolls, sandwiches, popcorn, mini-burgers, mini-pizzas, hot chips, frankfurters, chicken or fish pieces, chocolate crackers, chocolate crackers Ice cream, waffles, pancakes, jelly cups.

Cake: Of course! You can make one yourself or make it ahead of time through a bakery or cake shop.

Drinks: Preference for different ages and tastes. Some ideas include children’s poppers, mixed drinks, water, tea and coffee.

Games & Activities

  • Music and portable CD player
  • Jukebox
  • Balloon Bursts
  • Sand Treasure Hunt
  • Game Gifts

Return gifts

Return gifts are great options to thank the little kiddos for attending a birthday party and being part of a memorable celebration. Here, you are going to find inexpensive and fun-filled return gifts such as accessories, toys, and also goody bags of bright and colorful rainbow pattern paper is perfect for giving back at parties.

Alankaran is one of the fastest-growing Best Birthday Planners in Hyderabad and we specialize in Theme Birthday decorations with great Entertainment options. We offer a wide range of services like Signature b’day parties,Catering, Theme Decorators, Photography and more.

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